Understanding the Style Guide and Organization Profile

How They Work Together

When the AI drafts content, it draws from two complementary sources:

• Organization Profile — provides fixed, factual information about your organization.

• Style Guide — defines the tone and writing conventions that express your brand voice.

Together, they help ensure your writing is both accurate and consistently on-message.

💡 Think of the Organization Profile as what never changes and the Style Guide as how you want to sound.

The Role of the Organization Profile

The Organization Profile contains enduring information — the facts that should never be rewritten or “interpreted” by the AI. This includes:

• Your organization’s name, type, and EIN

• Mission statement and founding details

• Leadership names and contact information

• Budget, fiscal year, and website

When Use Organization Profile is toggled on in the AI Settings Panel, Grantable can accurately reference this information in responses — but it will not alter or reword it. This prevents the AI from introducing small but potentially significant factual changes over time.

💡 This is a unique feature of Grantable: your permanent organizational data is safely stored in a structured, factual layer that the AI can reference but never rewrite. It protects against drift — ensuring that critical details remain consistent across every proposal and user.

The Role of the Style Guide

The Style Guide defines how your organization communicates — tone, phrasing, structure, and level of formality.

• Add rules like “Use active voice,” “Avoid technical jargon,” or “Maintain an encouraging, confident tone.”

• Toggle the entire Style Guide on or off in the AI Settings Panel to apply or ignore all active rules.

• Inside the Style Guide itself, enable or disable individual rules to fine-tune control.

💡 The Style Guide is where the AI adapts to your voice. It changes how your ideas are expressed — never what they mean.

Balancing the Two

• Use the Organization Profile for data that must stay the same — facts, names, and mission statements.

• Use the Style Guide for language that should evolve — tone, phrasing, and narrative rhythm.

• Turn both on together for writing that’s both accurate and authentic: grounded in truth but full of personality.

💡 The balance between permanence and adaptability is what makes Grantable’s AI distinct — factual integrity is always preserved, even as style and creativity evolve.

✅ Key takeaway: The Organization Profile anchors your organization’s permanent truths. The Style Guide teaches Grantable how to express them. Together, they ensure your writing is stable, credible, and unmistakably yours.